Small firms accumulate data the way a workshop accumulates offcuts. A spreadsheet of card details from a system retired in 2019. Scans of identity documents inside a mailbox export. The whole customer list on a laptop belonging to somebody who left. This forme locates the lot first. Only then does it rule on what may go where.
Every data policy ever drafted assumes somebody knows where the data lives. Almost nobody does. Actifile reads across machines and shares and returns an inventory: which sensitive material, how much of it, and the device carrying the heaviest load. That last figure is the useful one, because it turns an overwhelming problem into a running order.
The findings are uncomfortable in a fairly predictable way. It is rarely the server. It is a laptop in the back office, a shared folder named Old Stuff, and four copies of one export made for a migration nobody finished.
Encryption is applied to the files themselves, so a copy that walks out on a memory stick is still covered rather than becoming a plain document the moment it leaves. The routes data genuinely leaves by, which are removable drives, uploads and mail attachments, get watched as real exits instead of assumed to be shut.
What you want out of this is a number that goes down. Exposure per device is tracked over time, so a clean up shows up as a trend rather than as a claim somebody makes in a meeting.
Figures underneath come straight from billing when this page opens. Whatever you set falls into the composing stick and sits there until you are done reading.
No rule governs a folder nobody has found. This goes hunting: card numbers in a retired spreadsheet, identity documents inside a mailbox export, the customer list on a machine belonging to somebody who left two summers ago.
| Set on | Actifile |
|---|---|
| Prints | An inventory of sensitive files, every machine carrying a figure |
| Standing type | Scanning that keeps going, rather than one report a year |
| Locked by | A scope you set over the machines and shares you name |
| Proofed by | A trend line showing the exposure figure coming down |
With the sensitive files known, this settles what may happen to them. Encryption follows the file itself, and the routes data really leaves by get watched instead of assumed shut.
| Set on | Actifile |
|---|---|
| Prints | Encrypted files, and an alert when one leaves oddly |
| Standing type | Encryption that travels with a file off the machine |
| Locked by | Rules you agree, applied to the channels you name |
| Proofed by | Reporting on what moved, where to, and under which account |
Knowing where your data sits is powerful and it is not everything. Marked up here is where these two lines stop.
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